PayPatra: Free Salary Slip Generator for Indian Employers

PayPatra is a free salary slip generator built for Indian employers, HR teams and small businesses. It creates a proper monthly salary slip right in your browser, with PF, ESI and professional tax calculated for you instead of typed in by hand. There is no sign-up, no subscription and nothing to install. You save your company details once, add each employee once, and in later months the work is mostly checking figures and printing. If you still make slips in a spreadsheet, a free salary slip generator removes the formula errors and the month-end copy-paste. Open PayPatra and follow along, or read on for what it does and where its limits sit.

What a Free Salary Slip Generator Should Do

A salary slip is the employer’s monthly record of what an employee earned and what was deducted. A good generator fills in the earnings, calculates PF, ESI and professional tax from built-in slabs, applies loss-of-pay days, and produces a clean slip the employee can use as proof of income.

A template makes you do the arithmetic. Software should do the arithmetic for you. Four jobs matter: capture the month’s earnings correctly, apply each statutory deduction at the right slab, adjust pay for unpaid leave, and present the result in a format that looks official and reads clearly. Judge any free salary slip generator, including this one, on those four jobs and nothing else.

Why a Proper Salary Slip Matters

Employees are asked for salary slips far more often than employers realise. Home loan and personal loan applications need them. Visa files need them. Landlords, background verification agencies and new employers all ask for recent slips as proof of income and employment. On the deductions side, the slip is the employee’s own record that PF is being deducted and deposited, which matters when they check their provident fund balance or transfer it to a new employer.

For the employer, the slip is a payroll record that has to agree with the books. The same monthly figures roll up at year end into Form 16, so a careless slip creates a mismatch that someone has to explain later. If you receive a Form 16 and want the tax worked out from it, our Milaan tool converts a Form 16 into a ready tax computation. A slip with a wrong professional tax slab or a missing PF line looks sloppy to every bank officer who reads it. It reflects on the company, not on the spreadsheet it came from.

Inside PayPatra: A Free Salary Slip Generator Built for Indian Payroll

PayPatra was developed by CA Anshul Karwa and sits in our free tools collection, built for the way Indian payroll actually works. These are the main features:

• Automatic PF and ESI: both are calculated on the month’s earnings, so you do not maintain deduction formulas by hand.
• Professional tax for 13 states, slab-checked: select the state and the correct slab applies to the slip.
• Loss-of-pay days handled: earnings heads are pro-rated automatically when an employee has unpaid leave or joins partway through the month.
• Bonus, overtime and arrears: enter them for the month and they appear on the slip as their own heads.
• Company profile saved once: company name, address, PAN, PF code and ESI code print on every slip. You can also add a company logo and a signatory signature image.
• Employees saved for reuse: add an employee once and select them again every month.
• PDF and print output: generate the slip, then Save as PDF or print it directly.
• Backup and restore: export your saved company and employee data as a JSON file and import it on another computer.

TDS and Labour Welfare Fund are entered by you rather than calculated. The honest limits section below explains why, and it is a deliberate choice, not a missing feature.

How to Use This Free Salary Slip Generator in 4 Steps

Only the first step takes any real time. After that, this free salary slip generator keeps everything saved for the next month.

1. Save your company details once. Enter the company name, address, PAN, PF code and ESI code, and add a logo and signature image if you want them on the slip.
2. Add the employee and the month’s earnings. Enter Basic, HRA and the allowances, plus the paid days and any loss-of-pay days. Earnings are pro-rated automatically for the unpaid days, and bonus, overtime or arrears can be added for that month.
3. Check the deductions. PF, ESI and professional tax are calculated for you. Enter the month’s TDS figure, and Labour Welfare Fund where it applies.
4. Generate and share the slip. Review the finished slip, then Save as PDF or print it for the employee.

What a Good Salary Slip Must Contain

Whether you use a free salary slip generator or full payroll software, the salary slip format banks and employers expect does not change. It needs all of these:

• Employer identity: company name and address, PAN, and the PF and ESI establishment codes.
• Employee identity: name, employee ID, designation and department.
• The period: salary month and year, days paid and loss-of-pay days.
• Earnings: Basic, HRA and allowances, plus any bonus, overtime or arrears paid that month.
• Deductions: PF, ESI, professional tax, TDS and Labour Welfare Fund where it applies.
• The result: gross earnings, total deductions and the net pay the employee actually receives.

For a sense of the layout, take an employee with Basic of ₹45,000, HRA of ₹18,000 and Special Allowance of ₹12,400. Gross pay comes to ₹75,400. Deduct PF of ₹1,800, TDS of ₹4,200 and Karnataka professional tax of ₹200, and the net pay is ₹69,200. Your heads and amounts will differ, but every section above should be present on your slip.

Your Payroll Data Never Leaves the Browser

PayPatra has no accounts and no uploads, because there is no server receiving your data. Company details and saved employees are stored in your own browser’s local storage, on your own computer. That is what makes the tool private in a way a cloud payroll login is not: salary figures for your staff never sit on someone else’s database.

Local storage cuts both ways, so use it with care. Anyone who opens the same browser on the same computer can see the saved data, which matters on shared office machines. Keep the JSON backup current. A cleared browser or a replaced computer should not take your employee list with it. Use the Clear all my data option on any machine that is shared or being handed over. Slips you save as PDF are ordinary files, so file them the way you file any payroll record.

Who Should Use a Free Salary Slip Generator Like PayPatra

PayPatra fits employers who issue slips every month but do not run enough payroll to justify payroll software. Small businesses and startups are the obvious users, along with HR teams that want one clean, consistent slip format across the company. CA firms and accountants who prepare monthly slips for clients will find the saved company profile useful, since the details are entered once and reused every month. If your payroll has hundreds of employees, multiple locations and complex arrears structures, dedicated payroll software is the better tool, and no free salary slip generator should pretend otherwise.

Honest Limits: What PayPatra Does Not Do

• TDS is a manual entry. Correct TDS depends on the employee’s total income, tax regime and declarations, which a slip generator cannot know. Work the figure out in your payroll calculation and enter it.
• Labour Welfare Fund is a manual entry in the months and states where it applies.
• Professional tax slabs are built in for 13 states. If your establishment sits outside those states, check the PT figure yourself before issuing the slip.
• Rates are your responsibility. Statutory rates and slabs change through notifications. The employer must confirm that the rates in force for the month are the ones applied.
• A slip is a document, not a deposit. Generating it does not pay the PF, ESI or tax. Those payments and returns remain with the employer, as they should.

Free Salary Slip Generator: FAQs

Is this free salary slip generator really free?

Yes. PayPatra is free and unlimited, with no sign-up, no trial period and no charge per slip. Create as many slips as your payroll needs.

Does PayPatra calculate TDS automatically?

No. TDS depends on each employee’s total income, regime and declarations, so you enter the month’s TDS amount yourself. PF, ESI and professional tax are the automatic calculations.

Which states does the professional tax calculation cover?

The built-in, slab-checked professional tax rates cover 13 states. Select the employee’s work state while creating the slip and the matching slab is applied.

Is my payroll data uploaded anywhere?

No. There is no upload and no account. Company details and employees are saved only in your browser’s local storage, and you can export a JSON backup or clear everything at any time.

Can I add my company logo and a signature?

Yes. Add a logo and a signatory signature image in the company details, and both print on every salary slip you generate.

What happens when an employee has unpaid leave?

Enter the loss-of-pay days for the month and the earnings heads are pro-rated automatically, so the slip shows pay only for the days worked.

Create Your First Slip

One month is all it takes to move your slips out of a spreadsheet. Open PayPatra, save your company details, add your first employee and generate the slip. PayPatra joins Panna, our free offline PDF toolkit, in the set of tools this site builds for accountants, finance teams and small businesses. A free salary slip generator will not run your payroll for you, and it should not claim to. What it ends is the monthly routine of broken formulas, wrong slabs and slips that all look slightly different.